Media consent

The Poet House

Media Use & Performance License

For Participants Age 18 and Older

The Poet House routinely photographs, video records, and audio records performances and events for documentation and archival purposes. You do not have to grant public media-use permission in order to perform or participate.

This optional one-time agreement gives The Poet House permission to publish, share, promote, distribute, sell, license, and monetize identifiable media containing your performance as described below.

1. MEDIA CONSENT

I authorize The Poet House, including its programs, productions, and authorized representatives, to photograph, film, video record, audio record, livestream, and otherwise document my participation in performances, events, workshops, programs, interviews, rehearsals, and related activities.

I authorize The Poet House to use my:

• name;

• stage or artist name;

• image;

• likeness;

• voice;

• biographical information I voluntarily provide;

• recorded performance; and

• statements or interviews captured in connection with my participation.

2. AUTHORIZED USES

I give The Poet House permission to reproduce, edit, caption, excerpt, format, publish, display, distribute, transmit, broadcast, archive, promote, and otherwise use authorized media in print, audiovisual, and digital formats.

Authorized uses may include, but are not limited to:

• The Poet House websites;

• social media;

• YouTube and other video or streaming platforms;

• promotional and marketing materials;

• press and publicity;

• event promotion;

• trailers, reels, clips, and compilations;

• newsletters and email communications;

• educational materials;

• grant applications and grant reporting;

• fundraising campaigns;

• organizational archives;

• exhibitions and presentations;

• membership content;

• ticketed or pay-per-view digital programming;

• digital products;

• advertising;

• monetized online content; and

• other uses reasonably related to the mission, programming, promotion, documentation, fundraising, or operation of The Poet House.

  
  

The Poet House may use authorized contractors, editors, photographers, videographers, venues, fiscal or production partners, web hosts, social media platforms, streaming services, and other service providers as reasonably necessary to produce, process, host, distribute, or make authorized media available.

3. LICENSE TO RECORDED CREATIVE WORK

I retain ownership of the original poetry, writing, and other underlying creative work that I own.

For performances recorded while this consent is active, I grant The Poet House a nonexclusive, worldwide, royalty-free license to record and fix my performance and to reproduce, edit, excerpt, caption, format, transmit, distribute, publish, publicly perform, publicly display, archive, promote, and otherwise use my performed work as embodied in or reasonably necessary for the authorized recording.

This license includes the right to:

• publish a complete recorded performance;

• publish excerpts or clips from a recorded performance;

• create vertical, horizontal, shortened, captioned, or platform-specific versions;

• incorporate the recording into promotional reels, compilations, recaps, documentaries, archives, and other authorized materials;

• distribute authorized recordings through free, paid, membership, ticketed, or advertising-supported platforms; and

• continue making authorized recordings available through platforms or publications on which they were lawfully placed.

This agreement does not transfer ownership of my underlying poem, writing, or other original creative work to The Poet House.

I remain free to publish, perform, license, sell, submit, or otherwise use my underlying work independently.

4. THIRD-PARTY MATERIAL

I represent that I have the authority to grant the permissions in this agreement for the original material I perform.

If my performance incorporates substantial material owned by another person or entity, I understand that this agreement does not give The Poet House rights that I do not have authority to grant.

I agree to notify The Poet House when I know that a performance contains third-party material that may require separate permission.

5. EDITING AND PRESENTATION

I understand that authorized media may be edited for length, clarity, accessibility, technical quality, platform requirements, or presentation.

This may include:

• trimming or excerpting a performance;

• combining footage from multiple cameras;

• adjusting color, lighting, or audio;

• adding captions or subtitles;

• adding titles, names, logos, or credits;

• resizing or reframing footage for different aspect ratios;

• creating promotional excerpts or trailers; and

• incorporating footage into compilations or other authorized works.

The Poet House will not intentionally edit my performance in a manner designed to materially misrepresent what I said or did.

6. MONETIZATION AND COMPENSATION

I understand that authorized media containing my name, image, voice, likeness, performance, or creative work may appear in content that generates revenue for The Poet House.

This may include:

• advertising-supported content;

• monetized social media or streaming content;

• ticketed or pay-per-view programming;

• membership content;

• digital products;

• licensing or distribution arrangements;

• fundraising campaigns; or

• other revenue-generating organizational uses authorized by this agreement.

  
  

Unless The Poet House and I enter into a separate written agreement providing otherwise, I understand that I am not entitled to additional payment, royalties, residuals, revenue sharing, or other compensation solely because authorized media containing my performance is used or generates revenue.

This provision does not prevent The Poet House from separately compensating me for performances, commissions, employment, contracted services, licensing arrangements, or other work.

7. OWNERSHIP OF RECORDINGS

I understand that my ownership of my underlying creative work is separate from ownership of the photograph, video recording, audio recording, edited video, compilation, or other media created by or for The Poet House.

Nothing in this agreement transfers ownership of my underlying poem or other original creative work to The Poet House.

8. ONGOING CONSENT

I understand that this is a standing media consent.

Once signed, this agreement remains on file and applies to my future participation in eligible The Poet House programs and events without requiring me to sign a new media release for each appearance.

I agree to use, whenever reasonably possible, the same email address when registering for Poet House programs so that my registration can be matched to my media consent record.

9. REVOCATION OF FUTURE CONSENT

I may revoke this consent for future recordings and future new uses by submitting written notice to:

info@thepoethouse.org

Subject: Media Consent Revocation

My request should include the full name and email address associated with this agreement.

Revocation becomes effective after The Poet House receives and processes my written request and applies prospectively only.

After my revocation becomes effective, The Poet House will not intentionally create new recordings of me or initiate materially new uses of my image, voice, likeness, or performance under this agreement without obtaining new permission.

10. PREVIOUSLY CREATED OR PUBLISHED MEDIA

I understand that revocation does not apply retroactively.

To the extent permitted by law, revocation does not require The Poet House to remove, delete, destroy, recall, take down, or discontinue media that, before the effective date of my revocation, was already:

• recorded;

• edited;

• published;

• posted;

• distributed;

• broadcast;

• streamed;

• sold;

• licensed;

• monetized;

• archived; or

• incorporated into a completed or substantially completed work.

Previously authorized media may remain publicly available and may continue to be hosted, streamed, displayed, distributed as part of the existing publication or completed work, and monetized.

For example, if an authorized performance video was published on YouTube, social media, a membership platform, a digital product, or a pay-per-view program before my revocation, The Poet House is not required to remove that existing publication solely because I later revoke consent.

Revenue generated after revocation by an existing authorized publication, including advertising, platform, membership, ticket, pay-per-view, licensing, or similar revenue, does not by itself constitute a new use requiring additional consent.

The license granted for media lawfully created and used while this agreement was active survives my later revocation to the extent necessary to maintain, distribute, archive, and monetize those previously authorized uses and to the extent permitted by applicable law.

11. RELEASE FOR AUTHORIZED USES

To the extent permitted by law, I release The Poet House and its authorized representatives from claims arising solely from uses of my name, image, voice, likeness, or recorded performance that fall within the permissions I granted in this agreement.

This release does not authorize uses outside the scope of this agreement and does not waive claims that cannot legally be waived.

12. NO OBLIGATION TO USE MEDIA

I understand that signing this agreement does not require The Poet House to record me, publish my performance, provide me with footage, or use any media captured.

Availability of performance footage is not guaranteed.

13. ELECTRONIC AGREEMENT

I agree that completing and electronically signing this form constitutes my electronic signature and my agreement to these terms.

I understand that The Poet House may maintain an electronic record of this agreement, including my submitted name, email address, signature, date, and submission information.

14. AGE AND AUTHORITY

I confirm that:

• I am 18 years of age or older;

• I have read and understand this agreement;

• I have the authority to grant the permissions described in this agreement; and

• I am voluntarily providing this consent.

Participants under 18 must use The Poet House's separate Parent/Guardian Media Consent & Performance License.

15. GOVERNING LAW

This agreement is governed by the laws of the State of Texas and applicable federal law.

If any provision of this agreement is found unenforceable, the remaining provisions will continue in effect to the fullest extent permitted by law.

REQUIRED ACKNOWLEDGMENTS

PARTICIPANT INFORMATION